Website Privacy Policy
Your Privacy Matters to Us
This privacy policy explains how we collect, use, and protect your personal information when you visit www.duncanedwardphotography.co.uk It outlines how we comply with the UK Data Protection Act (DPA) and the General Data Protection Regulation (GDPR), effective from May 2018.
We are committed to keeping your information safe and respecting your rights at all times.
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Contacting Us
When you get in touch through the contact form on our website, we collect the information you provide (such as your name, email address and message) so we can respond to your enquiry.
• Messages are sent directly to: [email protected]
• A copy may also be stored securely on our website server.
• Our website is hosted on Zenfolio.com
• Access to this data is restricted to Duncan Edward and authorised website administrators only.
By completing our contact form, you agree to us contacting you in response to your enquiry about Duncan Edward Photography services.
We promise:
• You will not be added to any mailing lists.
• Your details will not be used for marketing, unless from DEP
• Your information will not be shared with third parties.
• Only Duncan Edward will contact you personally regarding your enquiry.
If at any time you would like your emails or personal information removed, simply email [email protected], and we will arrange this for you.
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Email Marketing
We do not send marketing emails unless you have specifically signed up at a wedding photography show or event relating to our services.
Your personal details are never shared or used for third-party marketing.
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Client Galleries
Each client receives a private online gallery to view and download their photographs. These galleries are securely hosted via Zenfolio.
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External Links
Our website may include links to other websites. While we only link to reputable and relevant sources, we cannot control the content or privacy practices of external sites.
If you choose to follow an external link, you do so at your own discretion.
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Client Data We Hold
To provide our services, we may securely store the following client information:
• Names
• Addresses
• Phone numbers
• Email addresses
This information may appear in digital contracts, wedding day plans, and occasionally in printed contracts.
How We Store Your Data
• Digital documents are stored on password-protected devices (laptop, iPhone, iPad).
• Files are backed up to secure external hard drives.
• Printed contracts are stored safely in our home office.
• Client photos are stored on password-protected systems and backed up to external drives..
We take every reasonable step to keep your information secure.
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Wedding Guests & Photography
Under GDPR, photographs can sometimes be considered personal data if they are used to identify someone.
We photograph weddings as part of documenting the event — not for identification purposes. Guests appearing in photographs do so as part of the natural visual record of the day.
Our lawful basis for processing these images is legitimate interest, as photographing the event is necessary to provide our contracted services.
Because it would be impractical to individually notify every wedding guest on the day, we ask our wedding clients to:
• Direct guests to this privacy policy before the event
• Encourage anyone with concerns to contact us in advance
If anyone has specific concerns about being photographed, we are always happy to discuss them beforehand.
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Social Media Policy
We maintain official profiles on social media platforms and aim to use them responsibly and professionally.
Please note:
• We will never ask for sensitive personal information via social media.
• We recommend verifying profiles before interacting.
• We encourage respectful and appropriate communication when engaging with us online.